Virtual Meeting is a method to allow colleagues who aren’t within the same space to collaborate and connect. However, virtual meetings have unique challenges that can be difficult to overcome. These issues include the absence of non-verbal signals, poor sound quality and distracting participants. However, there are a lot of techniques and tips to conduct successful virtual meetings that boost participation and help keep them on track.
Make sure that everyone has the ability to attend your meetings at the right time. For example, if your team is scattered across different time zones, plan your meetings so they fall within the workdays of all involved parties. This will prevent your meetings from running over and make employees feel refreshed before returning to their personal work tasks.
Make sure you have a clear agenda for your meetings and adhere to it as much as you can. This will stop the meeting from deviating from its track and will allow participants to feel that they have achieved something with their time. Encourage participants to speak up during the meeting and write notes instead of typing. Studies have demonstrated that taking notes in hand helps people remember information board productivity and recall it later.
Keep a list of any concerns or questions from the participants and address them at the end of the meeting. This will ensure that all important information is covered and any questions or concerns are addressed.