Due to the pandemic that is forcing businesses to adapt their working habits remote work, virtual board meetings appear to remain in the future. Digital meetings allow participants to take part in the meeting without worrying about quarantine periods or travel restrictions. They also cut down on costs for hotels and flights.
Online meetings are simple to set up and have become more common among mission-driven organizations who wish to keep their communication open despite the COVID-19 crisis. It is important to be aware of the potential hazards of digital meetings in order to avoid them and ensure that your online board meetings are most effective.
The platform you use to host your virtual or hybrid meetings is crucial. Choose a platform that includes the Waiting Room function to shield your meeting from attendees who are not authorized and only allow those who are invited by the co-host of the meeting or host. Provide training for your board members to help them get comfortable with the technology and understand how to use it properly.
Encourage your board members to use a headset or speakerphone for the duration of the meeting. Also, encourage them to clear their offices so that it appears camera-ready, free from personal photographs and other distractions. Remind them to sit on a chair rather than on their couch or bed. This will make them appear more professional and presentable throughout the meeting. Encourage them to speak up at the beginning of the meeting to her response about board paq review ensure that everyone hears and the meeting starts on positive footing.