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Online board meetings have become a reality for many organizations, and with good reason. They save time and money as well as providing a wider range of perspectives on decisions. Virtual meetings can be a challenge to conduct. They can cause a rift in discussions and reduce productivity.

To ensure a successful meeting, it’s important to keep remote participants interested. Use video to introduce participants from remote locations and encourage them whenever possible to engage via their webcams. Encourage participation by asking participants to raise their hands whenever they are asked utilizing data visualization for clearer business perspectives in protectednetwork org post for feedback or questions. Remind them to muffle themselves when they aren’t talking in order to reduce background noises, like children and pets. Set the maximum time for speaking to ensure that no one person dominates the conversation and prevent boredom. You can do this by including the timeframes in your agenda or appointing a person to be the timekeeper.

Make sure that your board members receive an agenda as well as a list of the agenda items they are expected to discuss during the meeting. This will ensure that your board members are prepared and are able to make sound decisions. The board members should be encouraged to focus the discussion and stay clear of tangential discussions that might not be beneficial to the agenda. It’s recommended that the minutes to be recorded to preserve the discussion and to provide a helpful way to revisit the meeting in the future. Additionally, coordinating and sending follow-up activities to participants following the meeting will aid in ensuring that all issues are resolved promptly and that deadlines aren’t missed.