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A virtual dataroom is a cloud-based system which allows multiple parties to view documents and communicate, and collaborate on projects without compromising confidential information or losing control over the file. They can be used to aid in M&A, strategic reviews, fundraising as well as internal document sharing.

The best online datarooms offer granular control over access and permission settings, customized analysis, secure storage, and digital watermarking of downloaded files. They also offer an intuitive user interface that facilitates collaboration. They also offer templates and ways to simplify uploading.

An important feature is redaction, which blacks out parts of a document to ensure personally-identifiable information stays private. Some VDRs include a fence-view feature that encloses the document within an electronic frame, thus preventing screenshots. Other features include two-factor authentication, IP and time access restrictions, and a chat feature that allows real-time communication between users. They can be hosted by many providers, and they offer various pricing policies such as pay-per-page or pay-per-user, as well as an individualized experience for companies that have unlimited users and large capacity.

A well-organized online data room will make an investor feel assured that there won’t be hidden surprises, which is important to a deal process. It also shows investors that you’ve considered the information you want to share and that you’re committed to your business. This can increase the business’s value. Even if a business isn’t certain of the time needed to conclude a deal, it is crucial to utilize an online dataroom while making preparations for possible exits or investments.