As an administrator, it’s your responsibility for you to ensure that your team members are organized. The variety of work management tools available can make the task difficult, but some of them are more effective than others. The most important thing is to decide which tools and processes match the needs of your particular team, and then hone in on how to use them to maximize efficiency.
Prioritization is at the root of many organizational problems. The pressure of juggling multiple tasks at the same time can be stressful and detrimental, causing you be wasting time on items that have no impact while ignoring the more valuable ones. To avoid this, it’s important to prioritize tasks based on their importance and the effort required to finish them. If you’re not sure how to organize your tasks, start by determining your company’s strategic goals and OKRs for the entire organization. Then, connect your work to these broad goals by linking your tasks to their respective deadlines and deliverables.
When you have everything in one location, your team can remain on top of their tasks and meet deadlines. For instance using templates for project board effect portal features management for all your initiatives can help you standardize the process and speed up approvals and reviews. Checklists for repetitive tasks are also an excellent way to save time and improve accuracy. Plus when tasks are clearly assigned to team members it’s easy to identify who is accountable for moving each task forward. This prevents a bottleneck from occurring where a single person is stuck on a small task while everyone else waits for them to begin.